Articles of Association of The Regent (Christchurch) Limited updated January 2014




The Regent Centre is committed to promoting good practice in relation to working with and preventing the abuse of children and vulnerable adults. To help us do this effectively we have implemented Child Protection and Health & Safety policies which are designed to protect children and vulnerable adults involved in any Regent Centre productions whether performing or volunteering either backstage or front of house.

 The purpose of the policy:

  • To provide protection for the children and young people who receive The Regent Centre (Christchurch) services, including the children of adult members or users.
  • To provide staff and volunteers with guidance on procedures they should adopt in the event that they suspect a child or young person may be experiencing, or be at risk of, harm.

Child Protection and Vulnerable Adults Policy Statement

The Regent Centre is committed to creating and maintaining the safest possible environment for children, young people and vulnerable adults in order for them to benefit from and enjoy all the opportunities the centre has to offer.

We do this by:

•       Recognizing that all children and vulnerable adults have the right to freedom from abuse.

·       Ensuring that our volunteer staff are carefully selected and accept responsibility for helping to prevent the abuse of children and vulnerable adults in their care.

•       Responding swiftly and appropriately to all suspicions or allegations of abuse, and providing parents and children or carers with the opportunity to voice any concerns they may have.

·       Appointing a nominated Safeguarding Officer who will take specific responsibility for child and vulnerable adult safety and act as the main point of contact for parents, carers, children, vulnerable adults and outside agencies.

•       Ensuring access to confidential information is restricted to the Safeguarding Officer and the centre management team or the appropriate external authorities.

•       Reviewing the effectiveness of our Child Protection and Vulnerable Adults Policy annually.

Health and Safety Policy Statement

The Regent Centre is committed to providing and maintaining a safe and healthy working environment for all its staff, volunteers, tradesmen, and members of the public while in, or working at, its premises.

Staff and Volunteer Guidelines

The following information is designed to help all staff and volunteers who come in to contact with

Children, young people or vulnerable adults working or performing at the Regent centre

Staff and volunteers working at Regent Centre should:

·       Understand their personal responsibility for protecting the children, young people and vulnerable adults with whom they work and come into contact.

·       Take all reasonable steps to protect those people from harm, discrimination or degrading treatment.

·       Respond in an appropriate manner to any child or vulnerable adult who alleges or discloses that abuse is happening.

·       Respond to any allegations swiftly in accordance with the Regent centres Child Protection Policy and procedures.

·       Accept responsibility to implement procedures to provide a duty of care for all users, to safeguard their wellbeing and protect them from harm.

·       Take appropriate action if there are suggestions or suspicions that a child or young person is being abused.

It is NOT the responsibility of the Staff member or volunteer to decide whether or not a child or vulnerable adult is being abused. It is possible to reduce situations where allegations of abuse against children or vulnerable adults may occur.

Staff and Helpers are strongly advised not to:

•       Spend excessive amounts of time alone with children or vulnerable adults away from others. - E.g. backstage, dressing rooms

•       Take children or vulnerable adults to their home where they will be alone with them.

•       Engage in rough, physical or sexually provocative games.

•       Engage in inappropriate touching of any form.

•       Allow children to use inappropriate language unchallenged.

•       Make sexually suggestive comments to any child, young person or vulnerable adult.

Potential signs of abuse

Staff and Volunteers can help to prevent harm by keeping an eye out for the signs or indicators of harm, and then taking appropriate action early.

Staff and Volunteers should pay attention to:

·       Physical signs of abuse or neglect. This could include bruises, burns, fractures (broken bones) or regular patterns of injuries.

·       Behavioural signs of abuse or neglect. This could include showing little or no emotion when hurt, seeming to be afraid of their parents/carers, alcohol or drug abuse, or age inappropriate sexual behaviour.

·       If the child or vulnerable adult talks about being abused.


How to respond

·       Make a formal notification to the Safeguarding Officer or Regent Centre management if you encounter abuse in the course of your time at the centre. They will talk to you and make a report or fill out an Incident Report Form (Appendix A)

•       You don't have to prove that the abuse has occurred.

•       It is your principal responsibility to report your belief.

Each situation is different and requires a different response. To consider the most effective response to ensure the child's safety and wellbeing, you may need to gather information and facts.

his could include:

·       Make notes fill out an Incident Report Form (Appendix A). Date and sign the entry.

·       Consult colleagues to get support and advice from the Safeguarding Officer or management team

·       Compare notes and brainstorm possible strategies.

·       Develop action plans based on procedures

·       Consult procedures and processes about what to do.

·       Talk to other agencies about helping the family collaborate with or engage community health services or local government services

·       Talk to the child - do this with respect for the child's or young person's need for privacy and confidentiality.

·       Talk to the parents or carers only do this when it will not jeopardise the safety of the child or young person.

Safeguarding Officer

The Safeguarding Person will be the Health and Safety Officer (Technical Stage Manager) who will be responsible for dealing with allegations or suspicions of abuse. At all times they will keep the Manager and the Chairman of the Board informed.


1.     ALL hirers of the Regent Centre premises will be required to declare, at the time of booking, if their usage involves children, young people and vulnerable adults being on the premises. If this is declared, then they will be required to provide details of their Safeguarding Policy. This must be done before the booking is confirmed. For continuing bookings there will be a requirement to annually confirm that a Safeguarding Policy is in place.

Section 175 of the Education Act 2002 requires local education authorities and the governing bodies of maintained schools and further education institutions to make arrangements to ensure that their functions are carried out with a view to safeguarding and promoting the welfare of children. Section 175 also applies to independent sector schools. Therefore the Regent Centre will not be required to check registered educational establishments who hire the premises.

2.     ALL staff and volunteers involved in the technical operation of the theatre during performances will be required to undertake a Criminal Records Check (CRB) leading to the issue of a Disclosure and Barring Service (DBS) certificate.

3.     To ensure that all staff and volunteers are furnished with a copy of the policy. 

The Regent Centre | 51 High Street, Christchurch, Dorset, BH23 1AS
Registered Charity Number: 1089084 | Company Number: 03941287 | Privacy Policy